[bsdcan-volunteers] Lists of tasks

[Dan Langille]

On Wed, May 8, 2019, at 3:06 PM, Dan Langille wrote:
> Hello,
> 
> We have many more volunteers this year than in past years. Welcome, and thanks.
> 
> There are a number of things we can do to enhance the conference.
> 
> 
> 
> Wed & Thu:
> 
> Tutorial sign in:
> 
> * 2 morning tutorials, 2 afternoon tutorials
> * post a sign on the door identifying the tutorial
> * remove signs at end of session (some are half day, some are full day)
> * clipboard with list of tutorial attendees
> * ask attendees to check off their names as they arrive
> * if not signed up, let them attend, but take details so we can charge 
> them later
* place a sign in the front row of DMS 1120 asking it to be kept clear for catering

> Registration bag assemble:
> 
> * Thursday, at about 13:15 DMS 9161 (9th floor)
> * https://www.bsdcan.org/2019/schedule/events/1138.en.html
> * first task, transport swag from conference vehicle to the room
> * insert swag into registration tote bags via group assembly line
> * takes about an hour
> * retire to Royal Oak afterwards
> 
> 
> 
> Fri & Sat
> 
> Gear lugging:
> 
> * bring gear from conference vehicle into the lobby
> * take it back to the vehicle at the end of the day
> 
> 
> Schedules:
> 
> * post printed schedule at key locations: near registration desk, near 
> main rooms, etc
> * remove schedules at end of each day
> 
> 
> Catering (coffee, morning & afternoon breaks):
> 
> * tape a sign to the tables indicating they are for BSDCan Conference 
> Attendees only
> * gently remind non-conference attendees that they are welcome back 
> after everyone has been fed
> * the above issue occurs on a regular basis, but we try to reduce it to 
> zero to ensure attendees are fed first
> 
> 
> Catering lunch:
> 
> * please make sure plates are at the opposite end of the table from the 
> cutlery and napkins
> * lines extends past the information booth back towards Waller St
> * ensure access to the information booth is not blocked
> * ask people not to use the ledge in front of the information booth as 
> a lunch bar.
> 
> 
> Speakers:
> 
> * Offer a bottle of water to every speaker at the start of the talk 
> (perhaps kept at registration in a cooler)
> 
> 
> The 'biggest' tasks are catering related. They require the longest 
> amounts of time in one place.
> 
> There will be a volunteer coordinator (yet to be announced) who will be 
> 'in charge'. With so many volunteers, there will be questions and I 
> won't be able to answer them all.
> 
> The above list will probably get amended as time goes on.  You could 
> use the wiki (https://wiki.bsdcan.org/) or put it in a Google Doc, for 
> example. Whatever you prefer.
> 
> I will post about the coordinator soon.
> 
> In the meantime, have a ponder of what you'd like to take on.
> 
> Thank you. Your help is appreciated.
> 
> -- 
>   Dan Langille
>   dan at langille.org
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